After your bank transactions are imported, you need to assign each one to the correct account in your chart of accounts — this is called “coding” or categorizing a transaction.
Manually coding a transaction #
- Go to Accounting → Transactions.
- Find an uncoded transaction (it will show no account assigned).
- Click the transaction to open the detail panel.
- In the Account field, choose the appropriate GL account (e.g., “Software & Subscriptions” for a Notion subscription).
- Optionally add a memo, vendor, or note.
- Click Save.
Splitting a transaction #
If a single transaction covers multiple expense categories (e.g., a mixed personal/business purchase), use Split Transaction to divide it across two or more accounts.
Setting up bank rules #
For transactions that repeat (monthly subscriptions, regular vendor payments), set up a bank rule so they’re coded automatically:
- Go to Accounting → Bank Rules.
- Click Add Rule.
- Set the condition (e.g., “Description contains ‘Adobe'”).
- Set the action (e.g., “Assign to Software & Subscriptions”).
- Save the rule. It will apply to all matching future transactions automatically.
Matching transactions to invoices #
When an income transaction matches a client payment, Freelancer Dashboard can suggest the corresponding invoice. Open the transaction and look for the Invoice Suggestions section to link them.
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